BOOKING AND DEPOSIT
The booking form and deposit must be sent to: LJ Leisure, Canyon House, 38 California Drive, Catcliffe, Rotherham S60 5TX. Tel: 01709 837353. Any deposit is non-refundable.
When you confirm a booking you accept on behalf of yourself and all your party, the terms and conditions.
2. BALANCE OF THE FARE
You must pay your outstanding balance not later than 6 weeks prior to your departure date. This due by date is clearly shown on your holiday invoice and no further reminder will be issued. Your travel documents will be e mailed to you not later than 7 days prior to your departure date and will confirm all the details of your holiday including pick-up point and time, excursions as well as your accommodation details and full holiday itinerary.
3. INSURANCE
It is a condition of the acceptance of the booking by LJ Leisure that all passengers travelling outside the UK for part or all of their holiday have Travel Insurance. You must forward a copy of the policy to LJ Leisure at least 14 days prior to departure. LJ Leisure cannot be held responsible for any insurance premiums paid to any other party should a tour be cancelled for whatever reason by either party.
4. IF YOU CHANGE YOUR BOOKING
If you wish to change to another holiday (eg change of Date of Travel, Destination or otherwise ) after a holiday invoice has been issued then the Company shall not be under any obligation to meet your request. The Company shall use its best efforts to make such changes provided that to do so would not necessitate cancellation of the original holiday booked for, in the interests of other customers and providing you notify the company or its appointed Agents at least eight weeks prior to the departure date of the original holiday booked for. Any such notification in writing to the Company or Agent must pay a further £10 so as to cover the administration cost of the company. Requests received less than six weeks prior to the original date of departure shall be treated as a cancellation in accordance with these conditions.
5. CANCELLATION AND CHARGES
If you have to cancel your holiday you must inform the agent at which your booking was made immediately. Verbal cancellations will not be accepted, Written confirmation cancellation must then be sent without delay. In many cases your Holiday Insurance will provide for cancellation. If the reason for cancellation is NOT covered by the policy or the party is uninsured then the following charges will be made:
Deposits and Insurance Premiums are non-refundable.
Cancellation Date:
More than 70 Days Deposit Only
42- 69 Days Lose 75% of cost of holiday
28 – 41 Days Lose 90% of cost of holiday
0 – 28 Days Lose 100% of cost of holiday
6. STATUTORY AUTHORITIES
We reserve the right to alter any information given within any publicity material in order to conform with requests from the Traffic Commissioners, Civil Aviation Authority and any competent authority in the United Kingdom and any other sovereign state through which the tour runs.
7. CONDITIONS OF CARRIAGE
You are advised that overland carriage may be in vehicles, other than those owned or operated by the Company and that no air, rail or sea transport is owned by the Company. Such transport is subject to the national and international conditions which may limit or exclude liability. Your contract is subject to English law and jurisdiction.
8. RIGHTS OF REFUSAL
The Company reserves the unconditional right to refuse a booking or terminate a passengers holiday in the event of conduct considered to be unreasonable by the driver or courier or other representative of the Company.
9. AMENDMENTS TO YOUR HOLIDAY BY THE COMPANY
The arrangements for holidays in our publicity material are made many months in advance and changes are sometimes unavoidable. Most of these changes are minor but where they are significant we will notify you as soon as it is reasonably possible before your departure.
A ‘significant’ change is one that involves changing your departure date ( but not time) resort area, reducing the quality of your main hotel or changing your tour itinerary which involves a destination being totally eliminated from the revised itinerary.
In the event of a significant change you may decide to:
i)Continue with the holiday as amended or
ii) Accept an alternative holiday offered to you or
iii) Cancel your booking
If you choose to cancel your booking the Company will refund all the money you have paid and the Company will have no further liability to you.
10. IF WE CANCEL YOUR HOLIDAY
In certain circumstances other than force majeure ie. insufficient numbers booked, we may have to cancel your holiday. If this should occur we will return to you all the money you have paid to us, or offer you a suitable alternative. We will not, however, cancel your holiday:
a) 7 days prior to the departure date unless you have not paid for your holiday in full.
b) Unless your holiday is influenced by events beyond our control amounting to force majeure and we have to cancel your holiday at any time we are liable only for any monies you may have paid to us at the time of cancellation.
c) LJ Leisure will not refund any other monies paid out for incidentals such as passports, insurance premiums or tickets which are not part of the tour package.
In the event of cancellation, abandonment, postponement, curtailment or relocation in whole or part of the ticketed event, after departure of the coach, the passenger will be entitled only to a refund of the ticket value and not the additional cost of the coach/train travel incorporated within the cost. ( This does not apply to any Theme Parks where any rides may not be operational or firework displays being cancelled due to Force Majeure)
11. COMPLAINTS
You are obliged to communicate at the earliest opportunity any failure in services which you perceive at the place where these services are provided and whenever possible with the driver present. Any complaint associated with the transport element, the driver must be given the opportunity the rectify the problem. If you are still dissatisfied you must notify us in writing within 10 days of the completion of your holiday. Please quote your name, tour code, departure date and forward any relevant information.
All complaints received are thoroughly investigated and customers kept informed at each stage of the investigation. Sometimes the investigations can take time awaiting response from hoteliers etc.
12. YOUR HOLIDAY PRICE
Holiday prices include all coach travel, hotel accommodation and meals as specified in the itinerary and VAT where applicable. Some hotels may make a small additional charge for tea or coffee served after lunch or dinner. Unless specifically indicated in the itinerary or description, entrance fees, guide fees, city sightseeing tours are not included in the holiday cost. Some excursions are included in the price of most holidays and refunds cannot be made for passengers not wishing to go on the excursions.
We guarantee that the price of your holiday will not be subject to any surcharge except in the case of variations in: transportation costs, including the cost of fuel, dues, taxes (including the rate of VAT) or fees chargeable for services such as landing taxes or embarkation or disembarkation fees at ports or airports; exchange rates applied to the particular package. Even in this case, we will absorb an amount equivalent to 2% of the holiday price which excludes any insurance premium.
Surcharges will not be imposed within 30 days of departure. If this means paying more than 10% on the holiday price, you will be entitled to cancel your holiday with a full refund of all money paid except for any premium paid for holiday insurance, credit card charges and amendment charges. Should you decide to cancel because of this, you must exercise your right to do so within 14 days from the issue date printed on your invoice
13. PASSPORT
For all continental holidays you will require a full 10 year British Passport. If you have any doubts about your status as a resident British subject or you do not hold a British Passport, you must check with the Embassies or Consulates of the countries to be visited to confirm the passport or visa requirements needed in your particular circumstances. We cannot accept responsibility if passengers are not in possession of the correct travel documents.
We strongly advise that you ensure you have at least 6 months validity on your passport from the time of travel and in some cases you may need to renew up to 15 months before the expiry date
If you renewed a passport before it expired, up to nine extra months may have been added to your new passport’s expiry date.
“Any extra months on your passport over 10 years may not count towards the six months that should be remaining for travel to most countries in Europe.”
This means, if you renew your passport before it has actually expired, you no longer get an extra nine months added on there as you did before.
14. PROTECTION OF CUSTOMER FUNDS:-
All monies for holidays are held for a minimum of 6 weeks in a holding account before being released by the bank into our current trading account.
15. BREXIT IMPLICATIONS: please note that certain travel arrangements may be affected as a result of the United Kingdom’s decision to leave the European Union. This could include an unavailability of certain flight routes, access to certain ports and airports and changes to the visa requirements of British citizens travelling to, within or through the EU. Please rest assured that this is something we will continue to monitor and will advise our customers as soon as possible if we become aware of any confirmed bookings that will be affected. However, since this is something which is completely unprecedented and outside our control, we would treat any such changes as Force Majeure, and whilst we will endeavour to provide suitable alternative arrangements or refunds where possible, we will not be liable to pay you any compensation.
As with most other operators we have no intention of applying a Brexit surcharge on holidays booked before 29 March 2019. However, this is not guaranteed and conditions apply as Section 12 (Your Holiday Price)
16. MISCELLANEOUS
Departure Points: You are responsible for ensuring that you are at the correct departure point at the time stated. It is important that you make yourself conspicuous at the departure point as occasionally we may use other companies vehicles on transfer services ie. taxis, feeder coaches etc.
On holiday you may not
a) Smoke at any time on the coach
b) Behave in an unreasonable manner which may upset or jeopardise the safety of other passengers
c) Bring a pet or any other animal (other than a guide dog by prior arrangement)
d) Disturb other passengers
Luggage
We ask you to keep luggage down to one medium sized suitcase per person, but a small holdall can also be taken on board the coach.
Seat Allocation and Specification
Requests for particular seats can be made on most holidays when booking, but since allocations are made on a first come first served basis, early booking is advisable.
Loss of Personal Property
Any loss or theft must be reported to the local police within 24 hours. Keep a note of where you reported the loss or theft and obtain a written report from the local police. This will be required by your insurance company.
Special Requests
Although all special requests are noted and passed on to the relevant supplier ie. hotel, coach operator etc. we regret that such requests cannot be guaranteed. All special requests must be noted on your booking form and in no circumstances will special requests be accepted by us to form part of our contractual obligations and we will not have any liability if they are not met.
Passengers with a Disability
Please note, our holidays may not be suitable for people with certain disabilities or medical conditions. Coaches can be difficult to get on and off and not all hotels offer ground or first floor accommodation. Should any member of your party suffer from any disability or medical condition which may affect their or other people’s holidays you must provide full written details at the time of booking including any specific requirements that person may have. In view of the nature of our holidays we regret we must reserve the right to decline any booking whenever we feel unable to accommodate the needs of any particular client.
Transport Delays
Please note we are not made aware of delays on scheduled departures. In the event of a delay the transport supplier will endeavour to make welfare arrangements though this cannot be guaranteed.
We do not offer compensation for inconvenience or loss of holiday time caused by transport delays. Similarly, it is not possible to obtain refunds for any unused accommodation or facilities in the event of an extended delay.
LJ Leisure cannot accept any liability for theatre or any other tickets, insurance premiums or passport costs purchased by the client, unless included within the original advertised package, should a tour be cancelled for whatever reason by either parties.